Entera Global Blog – Articles for Accountants

5 Reasons Your Small Accounting Business Should Be Using Automation

In the business landscape, the ability to adapt and streamline operations is a key component to success. One way businesses are achieving this is through automation—a growing trend that's transforming industries of all sizes worldwide. But what exactly is automation? Essentially, it refers to the use of technology to perform tasks that would otherwise require human intervention. From auto-responding to emails, to scheduling appointments, to generating reports, automation is taking over a range of tasks across multiple business functions.

Despite its popularity in large corporations, automation is not just the domain of big business. Increasingly, small businesses are recognizing the power of automation and integrating it into their operations. This is not a trend but a practical response to the challenges of modern business operations. T

The purpose of this article is to explore why automation is not just a nice-to-have, but a must-have for small businesses in today's digital age. We will delve into five compelling reasons why your small business should be leveraging the power of automation.

Reason 1: Efficiency

In the high-speed world of business, efficiency is paramount. For small accounting firms, where every minute counts, automation can be a game-changer. By streamlining operations, automation tools can significantly enhance efficiency and productivity, leading to improved outcomes and, ultimately, better profitability.

A prime example is data entry, a task which is central to accounting but is often time-consuming and monotonous. With the advent of automation, data entry has been revolutionized. Automated data entry software can extract information from a variety of sources, like invoices, receipts, and bank statements, and import that data directly into your accounting system. This eliminates the need for manual data input, drastically reducing the likelihood of errors and freeing up valuable time.

Automation can also be deployed in areas such as invoicing and payment processing, payroll administration, and tax preparation. For instance, invoicing software can automatically generate, send, and track invoices, saving hours of work each week. Similarly, automated payroll systems can calculate salaries, deductions, and tax withholdings in a matter of seconds, leaving no room for miscalculations.

By automating these routine tasks, accountants can save a considerable amount of time, allowing them to concentrate on more complex and valuable activities, such as financial analysis, strategic planning, and client advisory services. This, in turn, can lead to a more efficient, productive, and profitable business. Automation, therefore, not only optimizes processes but also empowers small accounting firms to leverage their expertise where it matters most.

Reason 2: Cost-effectiveness

While it's true that investing in automation tools requires an initial expenditure, the long-term benefits often outweigh these costs, making automation a cost-effective solution for small accounting firms. Automation reduces labor costs by minimizing the need for manual, repetitive tasks, thereby eliminating the need for additional staff to handle these duties.

Let's consider payroll processing as an example. Traditionally, payroll can be a labor-intensive process, prone to human error and requiring a significant amount of time. By using automated payroll software, businesses can calculate wages, deductions, and withholdings quickly and accurately, generate pay slips, and even facilitate direct deposits. The cost savings in time and labor are significant, and there is less likelihood of costly mistakes or compliance issues.

Another area where automation can lead to cost-effectiveness is bookkeeping. Traditionally, maintaining accurate and up-to-date books requires a dedicated bookkeeper. However, with automation software, financial transactions can be recorded, sorted, and analyzed automatically. This eliminates the need for a full-time bookkeeper, thereby reducing labor costs.

Invoice processing is another task that, when automated, can save substantial time and money. Automation software, such as Entera, can capture invoices data and transfer it directly into your accounting software, making possible to process hundreds of invoices and save precious time for more important tasks.

In essence, by automating these tasks, small accounting firms can significantly reduce labor costs, streamline processes, and achieve substantial long-term savings. This not only makes your firm more cost-effective but also allows you to invest saved resources into other areas for business growth and development.

Reason 3: Scalability

One of the remarkable advantages of automation is its inherent scalability. As small accounting firms grow and expand, the volume of transactions and the complexity of operations also increase. Scaling a business can often be a resource-intensive process, necessitating additional staff and infrastructure. However, with automation, scaling becomes less of a hurdle and more of an opportunity.

In the context of an accounting firm, consider the task of invoicing. As a business grows, the volume of invoices to process increases. If invoicing is a manual process, this would demand a proportionate increase in resources, time, and personnel to handle the added workload. However, with an automated invoicing system, the volume can increase without the need to expand your workforce. The system can generate, send, track, and even follow-up on invoices on a much larger scale without additional resource requirements.

Similarly, the application of automated software in areas such as payroll processing, tax preparation, and bookkeeping allows small accounting firms to handle an increasing number of clients or transactions without an equivalent increase in operational costs or personnel. Automated processes can quickly adapt to increased workloads, which would otherwise require significant time and effort if handled manually.

Scalability is, therefore, a significant benefit of automation for small accounting firms. It allows for easy and efficient business growth, as firms can expand their client base and handle larger volumes of work without the need to proportionately increase resources or staff. This potential to scale effortlessly not only helps in accommodating growth but also opens up avenues for future expansion.

Reason 4: Accuracy

In the accounting world, accuracy is not just desired, it is essential. From data entry to report generation, even the smallest error can have significant ramifications, leading to financial discrepancies, non-compliance issues, and a tarnished business reputation. This is where automation shines, offering a high level of accuracy that surpasses manual processes.

One of the primary areas where automation excels is data entry. As we mentioned earlier, automated data entry software can extract information from various sources and import it directly into your accounting system. The result is accurate, efficient, and practically error-free data management.

Similarly, in tasks involving calculations—be it for invoicing, payroll, or tax preparation—automation tools significantly reduce the possibility of errors. They're programmed to follow a specific set of rules and instructions, thus eliminating the risk of mistakes that can creep in due to human oversight or fatigue.

Report generation is another area where accuracy is crucial. Automated reporting tools can gather data and generate precise, detailed reports, saving time and ensuring that stakeholders receive accurate information for decision-making.

The implications of this high degree of accuracy are far-reaching. Firstly, it improves the overall quality of work. Automated systems ensure that your financial records are precise and up-to-date, facilitating informed and effective business decisions. Secondly, it enhances the firm's reputation. Consistently accurate work builds client trust and confidence, strengthens your business relationships, and can lead to more referrals.

In essence, automation brings a level of accuracy to small accounting firms that's hard to achieve with manual processes. By minimizing human errors and ensuring precision in key tasks, automation enhances the quality of work, promotes compliance, and fosters a strong, reliable business reputation.

Reason 5: Improved Customer Service

In an increasingly competitive business environment, superior customer service is a key differentiator for small accounting firms. Automation can play a critical role in enhancing customer service, particularly through quicker, error-free processing of documents, leading to increased customer satisfaction and loyalty.

In accounting, document processing is a significant part of customer interactions. Whether it's invoices, tax documents, or financial statements, timely and accurate processing is crucial. Automation software can expedite these tasks, reducing the time taken from days or weeks to just a few minutes or hours. For instance, with automated data entry, client information can be accurately captured and processed in real-time, enabling quick turnaround times and efficient service.

Moreover, automation significantly reduces the chances of errors that can occur in manual processes. This is particularly important in accounting where mistakes can lead to serious consequences such as regulatory non-compliance, financial discrepancies, or damaged client relationships. By ensuring error-free processing of documents, automation enhances the reliability of your services, leading to improved client trust and confidence.

Furthermore, automation allows for better tracking of client interactions. Customer relationship management (CRM) systems can automatically record every interaction with a client, providing a detailed history that can be used to improve service, anticipate client needs, and personalize interactions.

In conclusion, automation in small accounting firms not only speeds up processes and eliminates errors, but it also greatly enhances the overall customer experience. By offering fast, accurate, and personalized service, firms can build strong, long-lasting relationships with their clients, fostering loyalty and promoting business growth.


The advantages of automation in small accounting firms are clear: efficiency, cost-effectiveness, scalability, accuracy, and improved customer service. However, the process of integrating automation into your business operations requires thoughtful planning and consideration. The first step in this journey is to research and explore the vast array of automation tools and services available in the market.

When considering automation tools, it's important to understand that not all solutions are created equal. Each tool has its unique features, benefits, and potential drawbacks. Therefore, it's crucial to align these tools with your specific business needs, objectives, and operational framework.

Take the time to investigate various automation software providers. Read reviews, attend demos, and ask for trial periods if available. Pay attention to factors such as ease of use, integration capabilities with your existing systems, customer support, and, of course, cost.

Don't be afraid to reach out to experts or consultancies for advice. They can provide valuable insights based on your business model, size, and goals. Remember, the goal is not just to automate processes but to automate them in a way that brings the most benefit to your business.

Embracing automation is not an overnight process, but a strategic journey that has the potential to transform your small accounting firm into a more efficient, cost-effective, and customer-centric business. Start your journey today.
Want to get a free trial of automated data entry with Entera or have questions?


+91 (807) 127-9897
Write on WhatsApp