Entera Global Blog – Articles for Accountants

Streamlining Data Entry in Tally: A Guide to Automating the Process with Entera

Automating the data entry process in accounting systems can greatly reduce the tedious and time-consuming tasks faced by accountants. Manual entry not only consumes a significant amount of an accountant's monthly hours but also introduces the risk of errors and inconsistencies, which can lead to future complications.

Fortunately, recent technological advancements have introduced solutions to this problem, such as Entera—an automated data entry service powered by artificial intelligence. With Entera, accountants and bookkeepers can streamline their data entry tasks, saving considerable time and effort. This allows them to dedicate more attention to essential responsibilities and enjoy a better work-life balance.

In this article, we will delve into the utilization of Entera for automating data entry specifically in Tally, one of the most extensively employed accounting systems. We will discuss the advantages of integrating Entera into the data entry process and provide a comprehensive guide on how to set up and utilize Entera seamlessly with Tally.

By leveraging Entera's capabilities, accountants can achieve increased efficiency and accuracy in their accounting workflows, ultimately leading to enhanced productivity and improved job satisfaction. Let's explore the step-by-step process of implementing Entera with Tally and reap the benefits of automated data entry.

Exploring Tally for Accounting Professionals: Essential Features and Functionality

Tally is a renowned accounting software that offers a wide range of features and functionalities tailored to meet the needs of accounting professionals. Whether you are an accountant, bookkeeper, or financial analyst, Tally provides a comprehensive suite of tools to simplify and streamline your accounting processes. Here are some key features of Tally that are highly beneficial for accounting professionals:

  1. Bookkeeping and Financial Management: Tally enables you to efficiently manage your books of accounts, record transactions, and maintain accurate financial records. It supports various types of voucher entries, including payment, receipt, journal, and contra entries. With Tally, you can easily generate balance sheets, profit and loss statements, cash flow statements, and other financial reports.
  2. Inventory Management: Tally offers robust inventory management capabilities, allowing you to effectively track and control your inventory. You can create and maintain item masters, define stock groups, set reorder levels, manage stock transfers, and monitor stock movement. Tally also provides features for handling batch-wise and expiry-date-based inventory, ensuring accurate stock valuation.
  3. GST Compliance: Tally simplifies the process of GST compliance. It supports the creation of GST-compliant invoices, generation of GST returns, and reconciliation of GST data. Tally keeps you updated with the latest GST rules and regulations, ensuring that your accounting processes remain compliant.
  4. Statutory Compliance: Tally caters to the specific statutory requirements of different countries, making it a preferred choice for accounting professionals worldwide. It provides features for tax calculations, TDS (Tax Deducted at Source) deductions, payroll management, and statutory reporting. Tally's flexibility allows you to adapt to changing legal and regulatory frameworks effortlessly.
  5. Banking and Financial Integration: Tally facilitates seamless integration with banking systems, enabling you to import bank statements and reconcile them with your accounting data. This integration saves time and minimizes errors associated with manual data entry.
  6. Data Security and Access Controls: Tally offers robust data security features to protect your sensitive financial information. You can define user access levels, restrict data entry and modification rights, and track user activities. Tally also provides options for data backup and restoration, ensuring the safety and integrity of your accounting data.
  7. Customization and Add-ons: Tally allows customization to suit your specific business requirements. You can create custom reports, modify existing templates, and add additional functionalities through Tally's extensive ecosystem of add-ons and extensions.

These are just a few of the key features that make Tally a preferred choice for accounting professionals. With its user-friendly interface, scalability, and comprehensive feature set, Tally empowers accounting professionals to efficiently manage their financial data, comply with regulations, and make informed business decisions.

Introducing Entera: Automating Data Entry in Tally for Enhanced Efficiency

Entera is an automated data entry service driven by artificial intelligence, designed specifically to streamline and simplify data entry tasks for accountants and bookkeepers. By seamlessly integrating Entera with Tally, accounting professionals can experience significant time and effort savings, allowing them to allocate their resources to more critical responsibilities.

Utilizing the power of AI, Entera automates the process of extracting relevant data from invoices, bills, and other accounting documents, ensuring accurate and up-to-date records in Tally. With an impressive accuracy rate of 98%, Entera minimizes errors, enhancing the reliability of accounting data.

Integrating Entera with Tally is a smooth and straightforward process. It involves establishing a connection between Entera and Tally through the integration module. Once this connection is established, Entera seamlessly transfers data to Tally, encompassing transactions, customer details, vendor information, and more.

Getting Started with Entera: Step-by-Step Guide to automate data entry into Tally

Step 1. Sign Up

To get started with Entera, simply visit our website and click on the "Start Free Trial" button. Fill out the registration form with your details. Once you have submitted the form, check your email inbox. You will receive an email containing your login credentials, including your username and password. Use these credentials to log in to the Entera platform and begin your free trial.

Step 2. Integration with Tally

Entera simplifies the integration process with leading accounting software like Tally, Zoho, and QuickBooks through our user-friendly integration module. The best part is that you won't have to deal with any complex setup procedures. Our dedicated manager will personally reach out to you and handle all the essential configuration steps for the seamless integration.

Note: If you want to explore Entera's document recognition service first, without immediately integrating it with Tally or other software, you can still utilize the service independently. Your data doesn't have to be transferred directly into Tally. If and when you decide to proceed with the integration, we can set it up at a later time according to your requirements.
On the Tally side, you can create multiple companies and transfer the recognized data from Entera to each company separately. This feature is particularly useful for accounting firms that need to process large volumes of documents for multiple clients quickly and accurately.

With Entera, you can process more documents faster and easily take on new clients.

Step 3. Upload your documents

After receiving your login credentials, you can proceed to log in to your personal area on the Entera platform. In your personal area, you will find the option to upload the document you wish to be recognized by Entera. To start the process, simply click on the "Upload" button, allowing you to select and upload the desired document for recognition.
One of the greatest features of automated data entry with Entera is the ability to upload up to 100 documents for recognition simultaneously. This significantly speeds up the data entry process, by up to 10 times compared to manual data entry. Without this feature, you would have to manually enter the data from each document one-by-one, which is very time-consuming process.
Entera accepts a variety of popular document formats including PDF, JPG, PNG, XLS, XLSX, DOC, and DOCX. You can upload any of these formats for recognition.

As for document types, currently Entera recognizes invoices, receipts, quotes, purchase orders. More document types will be added soon.

Step 4. Recognition process

Once you have uploaded your documents, Entera automatically initiates the recognition process. You can proceed with your other tasks or even turn off your computer, as Entera operates autonomously. You don't need to actively monitor the process.

After the recognition process is completed, you will receive a notification via email. In your personal area on Entera's website, you will notice that the status of your documents has changed to "Recognized". This indicates that the data extraction and recognition have been successfully finished. This seamless workflow allows you to trust in the automated process and conveniently manage your tasks without constant monitoring.
To review the recognized data, just click on the document in your personal area on Entera's website. You can compare the scanned image of the original document to the digital equivalent to ensure the accuracy of the recognized data. Additionally, Entera attaches a copy of the original scanned document to the recognized digital version, making it easy for you to find the document whenever you need it.

Step 5. Items matching

The final step is to transfer the recognized data from Entera to Tally. Select all the documents that you want to transfer and click on the "Export to External Systems" button. This will open the "Items Matching" window, where you can match the recognized categories and items to those in your Tally account. Once you have matched them, the system will learn and automatically fill in the appropriate values the next time you transfer documents.
In case you encounter a new item that hasn't been previously recorded in your Tally account, you can leave the corresponding lines empty in the "Items Matching" window provided by Entera.

By doing so, you allow Entera to create these new items automatically within Tally, ensuring that all data is accurately transferred. This feature streamlines the process of incorporating new items into your accounting system, eliminating the need for manual intervention and ensuring seamless data integration.
When you are done, press "Create Documents".
Want to get a free trial of automated data entry with Entera or have questions?


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